Privacy Policy

Last Updated: May 28, 2025
To ensure you have a complete understanding, we encourage you to read this Privacy Policy in its entirety. However, for your convenience, you can navigate to specific sections by clicking the relevant links below.

1. INTRODUCTION

This Privacy Policy for InScrivere Technologies, Inc. ("InScrivere" "we," "us," or "our") describes our policies and procedures on the collection, use and disclosure of your personal information when you use the website and enterprise cloud application ("Service" or "Services") and tells you about your privacy rights and how the law protects you. By accepting the Privacy Policy in the registration process or by visiting and using the Service, you agree to the collection, use and disclosure of your personal information in accordance with this Privacy Policy. This Privacy Policy is incorporated into and subject to our Terms of Use.

You must not use our Service if you do not accept this Privacy Policy. If you are providing us with another person's information you should first ask them to read this Privacy Policy and our Terms of Use. By giving us information about another person you are confirming that they have given you consent to provide the information to us and that they understand how their details will be used.

2. WHO WE ARE

InScrivere Technologies, Inc. is a private company incorporated in the province of Alberta, Canada. We provide an audit, governance, risk and compliance enterprise cloud solution to our customers. Our customers control the information that they collect, upload and store in the cloud application and are the data controllers of that information. We are the data processor or service provider for the information that they collect, upload and store in the cloud application and we only process such information in accordance with their instructions. Therefore, this Privacy Policy does not apply to this information.On the other hand, we are the data controllers for the personal information that we collect directly from our customers as described in the sections below in this Policy.

We understand that the users of our Service will span a wide range of individuals from various countries. Our aim is to be as consistent as possible and obey all applicable laws and apply the highest standard of privacy laws to our approach.

3. THE INFORMATION WE COLLECT

We collect several types of information for various purposes to improve our Service and provide you with the best possible service.

  1. Personal information you disclose to us
    2.

We collect personal information that you voluntarily provide to us when you register for our Service (i.e. create an account with InScrivere), express an interest in obtaining information about us or our Services, when you participate in activities on the Service (e.g. attend events sponsored by us), or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Service, the choices you make, and the products and features you use. The personal information we collect may include the following:

  • Names
  • Email addresses
  • Telephone numbers
  • Billing information
  • User credentials (username, password)
  • Job title and company information

We do not process sensitive information. You are prohibited from uploading any Sensitive Personal Information about yourself or others, as set forth in the Terms of Use. All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

  1. Information automatically collected
    2.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. The information we collect include:

  • Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called "crash dumps"), and hardware settings).
  • Device Data. We collect device data such as information about your computer, phone, tablet, or other device you use to access the Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet Service Provider and/or mobile carrier, operating system, and system configuration information.

Location Data. We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Services. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Services.

4. HOW WE USE AND PROCESS YOUR INFORMATION

We use and process your personal information in connection with the following:

  • To provide, manage, administer and improve the Services we provide to you.
  • To communicate with you about our Services including updates, security alerts, support messages and promotional offers. You can opt-out of promotional communications at any time.
  • To analyze usage data to improve the functionality and user experience of our Services.
  • To comply with legal obligations or respond to law enforcement requests. We also use it to protect our rights, property, and the safety of our users.

5. WHEN AND WITH WHOM WE SHARE YOUR PERSONAL INFORMATION

We do not rent or sell your information to third parties. We may share your information with third parties in the following circumstances:

  • With trusted third-party service providers who assist us in operating the Services, conducting our business, or servicing you, as long as those parties agree to keep this information confidential.
  • With law enforcement agencies, regulatory authorities, or other third parties when required by law, to prevent and detect crime, to cooperate with legal investigations and the prosecution of offenders.
  • To protect and defend our rights and property and the safety of our users.
  • In connection with a business transaction, such as a merger, acquisition, or asset sale.

Note: Any such sharing of information with law enforcement will be conducted in accordance with applicable laws and regulations, and we will take appropriate measures to ensure the confidentiality and security of your information.

6. USE OF COOKIES AND OTHER TRACKING TECHNOLOGIES

We use cookies and similar tracking technologies to track the activity on our Service (i.e. website) and store certain information. Tracking technologies used may include beacons, tags, and/or scripts to collect and track information and to improve and analyze our Service. The technologies we use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our Service. Unless you have adjusted your browser setting so that it will refuse cookies, our Service may use cookies.
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies
    Type: Session Cookies
    Administered by: Us
    Purpose: These cookies are essential to provide you with services available through the Website and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.
  • Cookies Policy / Notice Acceptance Cookies
    Type: Persistent Cookies
    Administered by: Us
    Purpose: These cookies identify if users have accepted the use of cookies on the Website.
  • Functionality Cookies
    Type: Persistent Cookies
    Administered by: Us
    Purpose: These cookies allow us to remember choices you make when you use the Website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the Website.

By using our website, you consent to the use of cookies and tracking technologies as described in this policy. You can manage your cookie preferences through your browser settings. However, disabling certain cookies may impact your ability to use specific features of the site. If you have any questions or concerns about our use of cookies, please contact us at privacy@inscrivere.com.

7. RETENTION OF YOUR INFORMATION

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy unless a longer retention period is required or permitted by law to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Services, or we are legally obligated to retain this data for longer time periods.

When we no longer need your personal information for the purposes outlined in this Privacy Policy, or when you request its deletion, we will take steps to securely dispose of or anonymize the data to prevent unauthorized access or use.

8. INFORMATION SECURITY

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of your personal information we process from unauthorized access, disclosure, alteration, and destruction. These measures include data encryption, access controls (e.g. enforcement of least privilege and need-to-know principles, authentication controls etc.), regular security assessments and ongoing security training of our staff.

However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

9. INFORMATION PERTAINING TO MINORS

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at info@inscrivere.com.

10. YOUR PRIVACY RIGHTS

You have the right to review, correct, or delete your personal information. To do so, please contact us at info@inscrivere.com. We will examine your request and respond to you as quickly as possible and in accordance with the Privacy Laws and Regulations that apply to you.

11. CHANGES TO THE PRIVACY POLICY

We may update this Privacy Policy from time to time to ensure that it accurately reflects the way that we collect and use personal information about you. Any changes will be posted on this page, and the date of the latest revision will be indicated. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

12. HOW TO CONTACT US

We are committed to the protection of your privacy rights and of your personal information. If you have any questions about this Privacy Policy, please contact us at info@inscrivere.com.

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